Procuring an FBI Report (for Nurse Assistant Applicants)
Only prospective nurse aide applicants who have not resided in Pennsylvania for the last two years must obtain a Pennsylvania State Police CHRI Report and a FBI Report. The fingerprint-based background check is a multiple-step process.
> STEP 1 | Registration
The applicant must register prior to going to the fingerprint site. Walk-in service is allowed but all applicants are required to complete pre-enrollment in the new Universal Enrollment system. Pre-enrollment can be completed online or via telephone. The registration website is available 24 hours/day, seven days per week on the IDEMIA website at uenroll.identogo.com. Telephonic registration is available at 844-321- 2101 Monday through Friday, 8 a.m. to 6 p.m. EST. During the pre-enrollment process, all demographic data (name, address, etc.) for the applicant is collected along with notices about identification requirements and other important information.
When registering online, an applicant must use the appropriate agency specific Service Code 1KG6NX to ensure fingerprints are processed for the correct agency. Using the correct service code ensures the background check is submitted for the correct purpose. Fingerprint requests processed through any other agency or purpose cannot be accepted and are not transferrable. If an applicant enters the wrong code, the incorrect agency appears at the top of the screen. The applicant should select the “Back to Home” button and begin the process again, by re-entering the correct Service Code 1KG6NX. If the applicant proceeds with the process under the incorrect code, the pre-enrollment and/or results cannot be transferred to another state agency and the applicant will be required to start the process over and pay for the background check again.
STEP 2 | Payment
The applicant will pay a fee for the fingerprint service and to secure an unofficial copy of the Criminal History Record. Major credit cards as well as money orders or cashier’s checks payable to MorphoTrust will be accepted on site for those applicants who are required to pay individually. No cash transactions or personal checks are accepted.
IDEMIA has also established a payment option for fingerprinting services for entities interested in paying the applicant’s fee. This option provides a payment ‘coupon’ that the entity will provide to each applicant for use. Each coupon is unique and may only be used one time. Account applications must be completed prior to the applicant visiting the fingerprint site. The authorized representative must complete the account application. To establish a billing account, download an application from the identogo website at www.identogo.com/locations/pennsylvania.
STEP 3 | Fingerprint Locations
Fingerprint Locations – After registration, the applicant proceeds to the fingerprint site of their choice for fingerprinting. The location of the fingerprint sites and days and hours of operation for each site are posted on the IDEMIA website. The location of fingerprint sites may change; applicants are encouraged to confirm the site location.
STEP 4 | Fingerprinting
Fingerprinting – At the fingerprint site, the Enrollment Agents (EA) manage the fingerprint collection process. The fingerprint transaction begins when the EA reviews the applicant’s qualified State or Federal photo ID before processing the applicant’s transaction. A list of approved ID types may be found on the IDEMIA website. Applicants will not be processed if they cannot produce an acceptable photo ID. After the identity of the applicant has been established, all ten fingers are scanned to complete the process. The entire fingerprint capture process should take no more than five minutes.
NOTE: If the applicant’s fingerprints cannot be transmitted electronically by IDEMIA to the FBI a second time, the applicant will be notified that a “name check” process will be instituted. The name check is a manual review of records completed by the FBI, with the results being sent to PDE. Upon receipt of name check results from the FBI, PDE mails a letter directly to the applicant. The letter contains the applicant’s name check results and may be presented to schools in lieu of the electronic report. This process takes 4–6 weeks; please allow ample time.
STEP 5 | Reviewing an FBI Report
Nurse aide training program staff do not access the applicant’s FBI Report online. In order for the designated and approved PDE staff to access an applicant’s FBI report, the prospective nurse aide trainee must provide to PDE a legible written request via fax 717-783-6672 or email ra-natcep@pa.gov that includes:
(1) applicant’s full name and
(2) current mailing address and
(3) Universal Enrollment Identification (UEID) number
(4) email address
(5) telephone number
PDE staff will print the FBI report and stamp each page “original” in red ink. PDE will send only one copy of the FBI report per UEID via certified mail to the applicant within 30 calendar days of the written request.
The designated and approved PDE staff members are:
|
Sheri Weidman |
Arthur Richardson |
The applicant must provide the FBI report to the nurse aide training program staff for their review and determination for eligibility to enroll in a nurse aide training program in compliance with PA Act 14 of 1997 – Title 22 Chapter 701 prohibitive offense list prior to enrollment in a PDE-approved nurse aide training program. Be advised that crime codes differ by state so some research may be necessary. If the program determines that additional information is needed for evaluation and determination for enrollment eligibility, it is the applicant’s responsibility to make a request to the appropriate jurisdiction and provide any additional documentation to the program staff for further evaluation prior to enrollment in the nurse aide training program.
Step 6 | Applicants have a one-time opportunity to obtain an unofficial copy of their report via email from the IDEMIA website
CONFIDENTIALITY (SECURITY) OF APPLICANT INFORMATION
Onsite access to the Livescan equipment and the data traveling from the equipment is comprehensively secured and regulated by both IDEMIA and the regulations governing the use of that data.
Electronic Security – The computer system is housed within a secured network that is protected by firewall devices configured explicitly to allow only permissible protocols and traffic. IDEMIA ensures that all devices procured under this process continue to adhere to the Commonwealth’s Security requirements. Systems are configured to provide a point of defense with controlled access from both inside and outside the network. Livescan systems are configured to support logging and audit capability. Furthermore, the Livescan solution will support 128-bit encryption.
